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Payroll & Benefits Specialist

Los Angeles, CA · Banking/Loans
The Payroll & Benefits Specialist is primarily responsible providing day-today support to the HR department, specifically in areas relating to payroll and benefits. This is a hands on position that requires the ability to handle all aspects of payroll processing and assisting with the administration of the organization’s benefits program. 

Typical Responsibilities:
  • Ensures multi-state bi-weekly payrolls are processed in a timely and accurate manner.
  • Process all off-cycle and special payroll runs as needed.
  • Process all bonuses, incentives, and all other special payments as needed.
  • Maintain/modify vacation tables and codes as needed in ADP Workforce Now.
  • Ensure proper tax filing for federal, state, and local jurisdictions are handled. This includes ensuring all tax rates are updated.
  • Conduct audits on time records and other payroll changes to ensure accuracy of payroll including a full payroll reconciliation after each payroll run.
  • Perform periodic audits on employee salaries, deductions, and taxes.
  • Process child support, wage garnishment, and other payroll related court order.
  • Process manual checks including final checks and replacement checks.
  • Support the employment maintenance in the system, including compensation updates and employee personal action changes.
  • Assist with benefits administration including New Enrollments, Open Enrollments, Life Events, and Wellness initiatives.
  • Enroll new employees in benefit plans and update information when appropriate.
  • Reconcile benefit invoices on a monthly basis.
  • Perform audits carrier systems with ADP Workforce Now.
  • Assist with tasks relating to the retirement plans.
  • Provide support with internal and external audits.
  • Supports quarterly and year-end tasks including preparing and reconciliation of W2s and 1095Cs.
  • Prepare all termination packets, including maintaining and tracking COBRA.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Research, analyze, and resolve payroll and benefits discrepancies.
  • Respond to employee inquiries and requests.
  • Prepares payroll and benefits reports.
  • Comply with all procedures to ensure compliance with all state and federal requirements.
  • Serves as day-to-day contact for third party vendors
  • Support the deployment of new Human Resources initiatives and programs.
  • Assists the Human Resources department in developing and implementing more efficient processes.
  • Participate in special projects and perform other duties and assignments as needed. 
Basic Qualifications:
  • Bachelor’s degree in Business, Finance, Accounting, Economics, or a related field, or an equivalent combination of education and experience.
  • 1 year of experience processing payroll in ADP Workforce Now.
  • 1 year of experience with processing multi-state payroll.
  • 1 year of experience assisting with benefits administration and retirement plans.
  • 1 years of experience using Excel, Word, Outlook
  • Demonstrated knowledge of and experience with current Human Resources laws and regulations.
  • Demonstrated ability to make effective decisions, work with all levels of employees, and exhibit diplomacy and professionalism in all interactions.
  • Demonstrated knowledge of local, state, and federal employment and wage and hour laws, recruitment trends and technologies, and staffing and employment practices.
Preferred Qualifications:
  • Bachelor’s degree in, Business, Finance, Accounting, Economics or a related field.
  • 2 years of experience processing payroll in ADP Workforce Now for multi-state.
  • 1 year experience as a “Super User” in ADP Workforce Now. This includes having full access to all functionalities within ADP Workforce Now.
  • 3 years experience with benefits administration and retirement plans.
  • 1 year experience with non-discrimination testing and 5500 filing.
  • 2 years experience working with Excel and advanced formulas such as Vlookup.
  • Detail oriented with a high level of accuracy.
  • Demonstrated analytical, critical thinking, and problem solving skills.
  • Certified Payroll Professional designation.
***Salary: DOE+ Incentives and/or Bonus
***Training program may be held headquarters in Los Angeles, CA. All expense company paid.
***Full Benefits Package To Include: Medical, Dental, Vision (3 plans w/1 Company paid 100%, 401K, Bonus Programs, Tuition Reimbursement, University On-Site Degree Program, Paid Holidays, Paid Vacations & Leave, Employee Wellness Program, etc.

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